SAMPLE DONATION REQUEST LETTER
Download an editable .docx file for schools.
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Download an editable .docx file for neighborhoods.
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(Remember, donation letters should always be printed on organization letterhead.)
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[Organization Name]
[Street Address]
[City, State, Zip Code]
[Organization’s Telephone Number]
[Optional Organization’s Website]
[Today’s Date]
[Recipient’s Company Name]
[Attn: Recipient’s Name]
[Street Address]
[City, State, Zip Code]
Dear [Name of Recipient],
[Start with an introduction to your cause or goal by using stories and facts to connect with the recipient.]
[List the specific reason for this request.] Example: We would like to place flowers at the front door of our school to welcome the students to school each morning.
[Make a specific request from the recipient.] [Make sure to be direct in what you need: volunteers, materials, food or water.] Example: We are seeking a donation of 50 New Gold Lantana plants that we will be planting next to the front door. These plants will attract butterflies and create a beautiful garden at the front of our school.
[Include how the recipient should let you know if they are willing to donate and that their donation will be tax deductible, if applicable.] [Always follow up the day after the recipient receives the letter.] Example: You may contact me at Cool School. My email address is thebestteacherever@coolschool.org. The school telephone number is 843-123-4567. Please leave a message with the school receptionist with your available time for my return call.
[End by thanking the individual for their help in advance.]
Respectfully,
[Sign Here]
[Typed Name]
[Title]
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