SAMPLE DONATION REQUEST LETTER

Download an editable .docx file for schools.

Download an editable .docx file for neighborhoods.

(Remember, donation letters should always be printed on organization letterhead.)

[Organization Name]

[Street Address]

[City, State, Zip Code]

[Organization’s Telephone Number]

[Optional Organization’s Website]

 

[Today’s Date]

 

[Recipient’s Company Name]

[Attn: Recipient’s Name]

[Street Address]

[City, State, Zip Code]

 

Dear [Name of Recipient],

 

[Start with an introduction to your cause or goal by using stories and facts to connect with the recipient.]

 

[List the specific reason for this request.] Example: We would like to place flowers at the front door of our school to welcome the students to school each morning.

 

[Make a specific request from the recipient.] [Make sure to be direct in what you need: volunteers, materials, food or water.] Example: We are seeking a donation of 50 New Gold Lantana plants that we will be planting next to the front door. These plants will attract butterflies and create a beautiful garden at the front of our school.

 

[Include how the recipient should let you know if they are willing to donate and that their donation will be tax deductible, if applicable.] [Always follow up the day after the recipient receives the letter.] Example: You may contact me at Cool School. My email address is thebestteacherever@coolschool.org. The school telephone number is 843-123-4567. Please leave a message with the school receptionist with your available time for my return call.

 

[End by thanking the individual for their help in advance.]

 

Respectfully,

 

[Sign Here]

 

[Typed Name]

[Title]